VIAD

  • PEOPLE & CULTURE (HR) INTERN

    Location : Location
    US-MT-Glacier National Park
    Job ID
    2018-11506
  • Overview

    The HR Intern will provide a variety of administrative support to the People & Culture (HR) team, including but not limited to: oversight of the staff check in office, data entry & data processing, filing, ensuring an efficient flow of information to payroll, processing employee deposits, assisting with employee arrivals & shuttles, employee check in, onboarding and orientation and handling employment related questions & concerns. Some applicant screening, interviewing and hiring may be required.  This role requires great attention to detail, the ability to handle large volumes of work and large volumes of data accurately, efficiently and in a timely manner.  Assists in other departments or with other job duties as requested or necessary.

    Responsibilities

    • Represents GPC with integrity and in a positive and professional manner at all times.
    • Manages the Check-In office, including: Coordinating employee arrivals, and check-in, On-Boarding of new hires, processing of new hire related paperwork, building & maintaining employee files, ordering employee name. tags and ID's, uniforms and other related items.
    • Facilitates new hire transportation and arrival information and assists with employee arrivals and shuttles if necessary.
    • Accurately & confidentially processes large volumes of information both electronically and in written format.
    • Efficiently files, inputs and uploads data to personnel files and HRIS: (ICims, Power Source) to properly maintain and update personnel records.
    • Works closely with all departments to ensure the efficient & accurate flow of necessary information.
    • Places and processes Shoes 4 Crews orders, employee name tags, and other employment related items.
    • Responsible for ordering office supplies and maintaining appropriate levels of office inventory.
    • May processes unemployment claims.
    • May update Pay-Pal account to process employment deposits.
    • May assist in screening employment applications and conduct reference checks, to assess qualifications or eligibility.
    • Will assist with employee recognition & rewards initiatives.
    • Will assist with employee communications; newsletters and blogs.
    • Will assist with employee activities.
    • May assist with benefits administration and workers comp when required.
    • Processes background checks of new hire candidates when required.
    • May assist with advertising to ensure positions are properly posted.
    • Visits post office & GPI mail room daily to ensure proper flow of company & employee mail. 
    • Explains company personnel policies, benefits and procedures to employees and applicants and answers related questions.
    • Develops professional working relationships with, coworkers, vendors and local community organizations.
    • Occasional travel for recruiting events, conferences, seminars, etc. both domestically and internationally may be required.
    • Position may require travel in and around Glacier National Park, surrounding areas and Waterton, Alberta Canada.
    • Assists with other job duties and responsibilities as required. 

    This list of duties is intended to be representative of many of the tasks associated with this role.

    However, Pursuit and The Glacier Park Collection reserve the right to modify, add, remove, or otherwise change duties at their discretion based on the needs of the business.

    Qualifications

    Ideal Experience

    • Bachelor’s degree or equivalent related work experience is required. 
    • Minimum 2 years’ experience in Human Resources or related office administration required.
    • General knowledge of all (HR) People & Culture functions required.
    • Functional knowledge of employment law, policies and regulations.
    • Experience in seasonal hotel/ hospitality Concessions operations preferred.
    • Excellent organizational, interpersonal skills and time management skills.
    • Excellent oral and written communication skills.
    • Ability to handle large volumes of work efficiently and accurately with extreme attention to detail.
    • Knowledge of Applicant tracking, Information systems and standard office programs.
    • Must be friendly, outgoing, enthusiastic and courteous in dealing with employees, guests and coworkers.
    • Must be able to handle employee concerns with discretion, in a professional and tactful manner.
    • Ability to maintain a high degree of confidentiality and adapt to a fast paced, high volume, changing environment.
    • Ability to legally enter Canada and travel internationally.
    • A valid US Passport and driver’s license. 

    Critical Competencies

    • Must communicate clearly, both verbally and in writing, with a solid attention to detail.
    • Must bring a keen eye for detail, organization, safety and cleanliness to improve GPC operations.
    • Must bring a positive, helpful, team-oriented, “we can do this together” attitude to all aspects of the job that inspires others.. 
    • Must exhibit a real curiosity about the business for GPC and for Pursuit overall.
    • Must ask good questions and drill down into details to improve the business. 
    • Must process information quickly and take initiative to recommend solutions to challenges. 
    • Must stay cool under pressure by being resilient, adaptable and flexible.

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. 

     

    The successful candidate must be willing to relocate to Montana and must be eligible to work in the United States.  

    Work Environment

    • Professional, business casual office environment.
    • Non-smoking facilities.
    • Position may require working weekends and holidays during operating season.
    • Position may require occasional travel to and from the Glacier National Park and surrounding areas, including Alberta Canada.
    • Employee housing is provided during the summer season.

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